Nonprofit Organization Services
NPOs, it’s time to fix your
database!
Have
you had it with your organization’s database? With
ebase, the interactive database for non-profit
organizations, you can:
- Keep all your organization’s data – memberships, donations, activist information – in one place, and provide secure, easy-to-learn access to everyone who needs to use it.
- Send email directly from your database, merging data in the text of an email message to personalize communications.
- Customize your database to make it match the unique and changing needs of your organization.
- Best of all, ebase software is free.
- And for a limited time, ebase installation is free.
An “All-In-One”
Database
Many
nonprofits use more than one database. There usually is one
that tracks fundraising information. But often there are
many other databases, such as personal rolodexes, email
lists, or action alert lists. Managing them all is a mess.
ebase keeps track of information about your members and
donors, and your activists and volunteers as well.
Take
a look at the Home page of ebase. The rows
of buttons across the top and down the right side ensure
simple and intuitive navigation throughout the database. The
Status panel on the left indicates the
total number of members in the database as well as the
Found records currently being
reviewed/updated.
The Big Picture
ebase
is designed primarily as a membership and donor management
application, since members and donors are the people that
keep your organization afloat. Here’s a shot of the
Payments form in ebase:
However,
ebase is much more than member/donor management software.
ebase can also track volunteer and activist information, all
in the same database. This makes it easy you to get a
comprehensive picture of your organization’s
constituents. For example, you can store member activist
preferences in ebase, as in this view of the
Activist form:
Household Record Management
ebase
makes it easy to identify potential duplicates and mark them
for batch deletion. ebase also makes it easy to
“household” people at the same address. When you
select a set of records in ebase, you can indicate whether
or not you want to “household” the records, i.e.,
whether you want to send only one communication to all
members of the household, rather than individual
communications to each member.
Email Merge
Using
email for mailings does away with time-comsuming and costly
mail preparation. “Bulk mail” is seldom
personalized – it’s been too difficult and
expensive to do this. Until ebase.
Each
email message is personalized, with the member’s first
name, expiration date and last dues amount. It takes no more
time or money to prepare 1,000 renewal reminders this way
than it does to prepare one. And selected messages can also
be personalized with a postscript that really makes the
connection.
Analyze Results
Of
course, the real power of any database application resides
in its ability to quickly and easily provide information
about your constituents. ebase excels at analysis. Nonprofit
managers often need to present quick snapshots of the status
of their organizations. But you often can’t get your
hands on the data that you need when program or fundraising
timelines are tight. ebase has quick ways to analyze
different aspects of your organization.
Customize ebase yourself...or
with the help of Project Management
Solutions
Of
course, all nonprofit organizations are unique. There
isn’t a database application on the market that will
perfectly fit your needs. Some may come close, but they are
very expensive, and even more expensive to customize.
ebase
was developed using FileMaker Pro, an easy-to-learn database
application development program. It’s so easy to learn
that even mere mortals can learn how to create and customize
sophisticated applications.
Fortunately,
you don’t have to create your own database. ebase has
done most of the work for you. ebase is a template,
anticipating more than 90% of what you’d want your own
database to do. You can customize the ebase template
yourself, or hire Project Managment Solutions if your
information technology resources are limited.
Take ebase for a free test
drive
Project
Managment Solutions wants you to see ebase in action. In
your office, on your computer if you like. It’ll take
about 90 minutes. Your existing data will never be put at
risk. And it won’t cost you anything. Give it a test
run for a week or two.
Downloading,
installing and using ebase isn’t too difficult for
those with intermediate computer skills. The primary
challenge is customizing it for your organization once
it’s installed. This includes modifying the forms,
migrating your existing data into ebase, and training
personnel. If you don’t have the resources to devote to
this process, then…
Hire Project Management
Solutions
Project
Management Solutions is a
for-profit company in Houston that can help NPOs implement
the ebase solution in their organizations for a few hundred
rather than a few thousand dollars. An experienced
consultant will install the program, customize it for your
organization, import your old data and train a primary user
in about 10 hours over two week period.
Call to set an appointment for free
installation.
Installation
of ebase software is free for a limited time to
NPOs in the Greater Houston area. There is no cost or
obligation. Call today.
In Greater Houston, dial 713-956-6940
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ebase is a trademark of TechRocks.
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